Terms of Use

1. Optional service offering

MVoD is an optional service, offered to groups and presenters who volunteer to have their sessions recorded and posted on a UBC website. Sessions should not be recorded without explicit consent from the presenter. In the case of education sessions, this service is meant to be a value-added option to lecturers who wish to supplement their teaching resources via a recording.

Event organizers need to obtain consent from each presenter before having the event recorded. A standard consent form is available for your use.

2. Uses of videoconference session recordings

The purposes of event recordings are to:

  • Enable learners to review lectures or seminars when and where they want via department’s website.
  • Assist learners who require additional assistance.
  • Assist faculty in their lecture planning.
  • Share valued resources across all sites of the program.
  • Share informative session across all sites of the program.

3. Use of other media*

The service may be used to house other content not captured by videoconferencing. This is offered on a case-by-case basis at this point in time. MedIT will provide alternative options if a request cannot be accommodated by MVoD.

*Video media recorded or captured by means other than the Faculty of Medcine’s videoconferencing system.

4. Access and storage restrictions

Recordings can only be streamed on the website specified by event organizer. Recordings will be available for streaming for two academic years (current year plus one year). After two years, recordings will be managed by MedIT on a storage server under strict security for one more year, then destroyed.

The instructor or presenter, or designated event coordinator, may request a copy of the video at any time through a request to the MedIT Service Desk.

5. Intellectual property and copyright protection

Intellectual property

Lecturers and presenters own the content they create and copyright provides the lecturer or presenter with the legal right to control the use of their creations. Copyright protects the way lecture content is expressed, not the information itself. Lecture recordings cannot be copied, otherwise reproduced or edited by anyone without the permission of the lecturer or presenter.

Recordings cannot be used for any purposes other than as specified in Section 2 without the permission of the lecturer or presenter.

The service is bound by the intellectual property rights of the lecturer and presenter and by this terms of reference, and will not use the recordings for any other purposes unless the lecturer or presenter explicitly gives permission for that additional use.

Use of copyright-protected materials in lectures/lecture recordings

Lecturers and presenters will be provided with copyright information when initial arrangements for the recording are made (see UBC Copyright). Lecturers and presenters are expected to follow the UBC guidelines.