While web conferences are an excellent substitute for in-person meetings, differences in the ways people interact when using the technology can result in less-than-smooth collaborations. Keep the following guidelines in mind to improve your web conference meeting:
- Sit within camera view
- Use a headset with microphone for optimal audio quality
- Mute the microphone/telephone when not in use
- Use a wired internet connection when possible (wireless can be unreliable)
- Introduce yourself to all participants before the meeting begins
- Use the “raise hand” feature before speaking
- Refrain from multitasking while web conferencing
- Close email and any instant messaging applications if you are sharing your desktop
- Ask meeting participants if they can see the presentation materials before starting the meeting