Etiquette Guide

While web conferences are an excellent substitute for in-person meetings, differences in the ways people interact when using the technology can result in less-than-smooth collaborations. Keep the following guidelines in mind to improve your web conference meeting:

  • Sit within camera view
  • Use a headset with microphone for optimal audio quality
  • Mute the microphone/telephone when not in use
  • Use a wired internet connection when possible (wireless can be unreliable)
  • Introduce yourself to all participants before the meeting begins
  • Use the “raise hand” feature before speaking
  • Refrain from multitasking while web conferencing
  • Close email and any instant messaging applications if you are sharing your desktop
  • Ask meeting participants if they can see the presentation materials before starting the meeting ​